Author Topic: Applying for a local importer code as an individual  (Read 714 times)

Offline kolakidd

Applying for a local importer code as an individual
« on: September 07, 2018, 01:15:03 PM »
I went through this process recently. I import a lot of stuff from various parts of the world use a variety of forwarding option, often they're low value components from places like China, anyway, I became aware a while back about the restriction that as an individual could only import three items in a 12 month period. If you need to import more than three items per year you can register as an importer in your individual capacity in order to get an importers code.

I wanted to document the process here for others who may want to apply, it's not a 100% clear on the SARS website, and hopefully people can avoid the hassle of trying to decode the required doc's, or going through to the offices only to be told you're missing something.

Documents required (All more recent than three months)
1. A certified copy of your ID
2. A bank statement or bank letter (I think most banks allow you to download a letter now)
3. A Municipal account as proof of address (My house is in my wife's name, this required the municipal account, an affidavit from her, and a certified copy of her ID)
4. Tax compliance certificate from SARS (You can download from eFiling, or get it printed when you go to apply)
5. Your cell phone account
8. Letter of intent (A letter with your name, address, and the date stating that your intention is to apply for a local importer code in your personal capacity)
6. Completed DA 185 form
7. Completed Annexure DA 185.4A1 form

All of the documents are checked at the counter, so if you are confused by form 6 & 7 you can fill in parts there.

Gauteng
After calling SARS, I discovered that only two offices in Gauteng can process these documents, Alberton (Head Office) and Pretoria. Both offices send the documents on, so neither is a faster way to get a code.

The first time I went through, I waited two hours (turned away because certified copy of wife's ID was more than 3 months old), the second time, I waited 15 minutes, so wait time is completely variable.

The good news is that SARS has mentioned that this process may be incorporated into eFiling into 2019, but hey, who knows if that's just talk.

Offline PsyCLown

Re: Applying for a local importer code as an individual
« Reply #1 on: September 12, 2018, 10:19:27 AM »
I have been thinking about doing this for time now time, however never gotten around to it.

Thanks for documenting it, I have ordered significantly more than 3 parcels each year for the past 3 years or so and have never had issues, however would prefer to keep it that way.

I can already see some issues - particularly point 3 and 5.

Any costs involved or just time and petrol?
Amps: 4x 150W into 8ohm (LJM L15D)
DSP: MiniDSP NanoAVR HDA & UMIK
Speakers:DIY Full Range Phillips AD12202 & Speakerplan's X15 on loan
Sub: DIY 12" ported
Headphones: Beyerdynamic DT770 LE

Offline kolakidd

Re: Applying for a local importer code as an individual
« Reply #2 on: September 12, 2018, 11:32:27 AM »
Surprisingly no costs. Just time and petrol. The second time I went through to Alberton was on a Friday at 8:00, that was quick, like 20 mins. The first time was on a Tuesday at 12:00 that was a wait of about 2 1/2 hours, but I think there was an issue, because the guy in the queue said it was normally quicker.

5. I wrote cell phone account, but this is actually a phone account in your name to prove that the phone number is yours.


Offline chrisc

  • Trade Count: (+126)
  • AVForums Grandmaster
  • *****
  • Posts: 10,196
  • Total likes: 153
  • Cape Town Hi-Fi Club - get better sound
Re: Applying for a local importer code as an individual
« Reply #3 on: September 12, 2018, 01:03:17 PM »
That is a big palava.  When I applied in 1990, they only needed my tax and VAT number.  However, it lasts forever
Even duct tape can’t fix stupid… but it can muffle the sound

Offline kolakidd

Re: Applying for a local importer code as an individual
« Reply #4 on: September 20, 2018, 08:06:49 AM »
I got my code via email on Monday, so about 6 working days.

In terms of the process, I just wanted to add that I did not get a case number via email. The case number is to help you check on the status of your application. You can however check on the status with just your ID number, you just have to convince the SARS call centre agent.

Offline SFW

Re: Applying for a local importer code as an individual
« Reply #5 on: September 20, 2018, 08:47:15 AM »
Thanks for the process.

Offline PsyCLown

Re: Applying for a local importer code as an individual
« Reply #6 on: December 03, 2018, 04:07:58 PM »
So it has finally caught up with me, after significantly more than 3 items.

So best I get my importers license sooner than later. I am one pre-paid, not sure how I will get an account to prove that it is my number / that it belongs to me? I wonder if the Telkom Mobile could give me something stating that it is my number and according to RICA etc.

Do you have the address for the branches? Also any idea whether they will be closed over the xmas period - the non public holidays during the week?
Amps: 4x 150W into 8ohm (LJM L15D)
DSP: MiniDSP NanoAVR HDA & UMIK
Speakers:DIY Full Range Phillips AD12202 & Speakerplan's X15 on loan
Sub: DIY 12" ported
Headphones: Beyerdynamic DT770 LE

Offline GoodEnoughGear

Re: Applying for a local importer code as an individual
« Reply #7 on: December 03, 2018, 07:35:09 PM »
So how exactly did it catch up with you? What did they do?

So it has finally caught up with me, after significantly more than 3 items.

So best I get my importers license sooner than later. I am one pre-paid, not sure how I will get an account to prove that it is my number / that it belongs to me? I wonder if the Telkom Mobile could give me something stating that it is my number and according to RICA etc.

Do you have the address for the branches? Also any idea whether they will be closed over the xmas period - the non public holidays during the week?
Mobile: LG V30, CA Andromeda
Portable: LH Labs GO2A SE, KEF M500
Home: Soekris DAC1541, Genelec 8030+7050, HD6XX

Offline kolakidd

Re: Applying for a local importer code as an individual
« Reply #8 on: December 03, 2018, 07:52:27 PM »
Here are the offices:
http://www.sars.gov.za/ClientSegments/Customs-Excise/CustomsOffices/Pages/Internal-Offices.aspx
Like I said though, call before you go through, not all of them process the forms.

My rates and taxes were in my wife's name, I just got an affidavit, maybe you can find someone to do the same with a number for you. That doc is a proof of telephone number, so I reckon it could probably could be land line or cell. You're right though, with RICA there should be some kind of official record.

I would call about that.

Offline PsyCLown

Re: Applying for a local importer code as an individual
« Reply #9 on: December 04, 2018, 08:13:01 AM »
So how exactly did it catch up with you? What did they do?


Well, nothing too serious just the courier company I have been using needed my importers license or ID, after inputting my ID it throws up an error stating I have already imported thrice this year... So I used a friend ID and it seems to have cleared customs and should be delivered to me within the next 2 days.


Still got a few other parcels on their was as well, soo, will run out of ID numbers to use at this rate and not sure if there are any chances that some parcels may get flagged due to the change in ID number.



Here are the offices:
http://www.sars.gov.za/ClientSegments/Customs-Excise/CustomsOffices/Pages/Internal-Offices.aspx
Like I said though, call before you go through, not all of them process the forms.

My rates and taxes were in my wife's name, I just got an affidavit, maybe you can find someone to do the same with a number for you. That doc is a proof of telephone number, so I reckon it could probably could be land line or cell. You're right though, with RICA there should be some kind of official record.

I would call about that.


Yeah, an affidavit might work - will give them a call to confirm everything.
Thanks for the info, will post in this thread once I have things going although sounds as if it will be a fairly simple process thanks to you having documented everything for us already! :D

Alberton office is a few KM closer than the Pretoria one, so will possibly head there I guess.
« Last Edit: December 04, 2018, 08:19:46 AM by PsyCLown »
Amps: 4x 150W into 8ohm (LJM L15D)
DSP: MiniDSP NanoAVR HDA & UMIK
Speakers:DIY Full Range Phillips AD12202 & Speakerplan's X15 on loan
Sub: DIY 12" ported
Headphones: Beyerdynamic DT770 LE

Offline Drifter

  • Trade Count: (+20)
  • AVForums Grandmaster
  • *****
  • Posts: 2,500
  • Total likes: 81
  • otherside of the Boerewors Gordyn ...
Re: Applying for a local importer code as an individual
« Reply #10 on: December 04, 2018, 02:11:12 PM »

Well, nothing too serious just the courier company I have been using needed my importers license or ID, after inputting my ID it throws up an error stating I have already imported thrice this year... So I used a friend ID and it seems to have cleared customs and should be delivered to me within the next 2 days.


Still got a few other parcels on their was as well, soo, will run out of ID numbers to use at this rate and not sure if there are any chances that some parcels may get flagged due to the change in ID number.


The SAD500 document that gets completed for customs is a declaration. So basically the same as swearing while you hand is on the bible.
Fibbing about your ID number therefore constitutes fraud and you may end up in jail (maybe even with some EFF members as cell mates).

Offline PsyCLown

Re: Applying for a local importer code as an individual
« Reply #11 on: December 04, 2018, 05:50:32 PM »
The SAD500 document that gets completed for customs is a declaration. So basically the same as swearing while you hand is on the bible.
Fibbing about your ID number therefore constitutes fraud and you may end up in jail (maybe even with some EFF members as cell mates).

Eish, well fingers crossed all goes well.

A few of the parcels were actually for my friend - I just did the initial payment and placed the order as it was easier.
Have the payments from him going back into my account - hopefully that will help if they get very sticky.
Amps: 4x 150W into 8ohm (LJM L15D)
DSP: MiniDSP NanoAVR HDA & UMIK
Speakers:DIY Full Range Phillips AD12202 & Speakerplan's X15 on loan
Sub: DIY 12" ported
Headphones: Beyerdynamic DT770 LE

Offline PsyCLown

Re: Applying for a local importer code as an individual
« Reply #12 on: December 24, 2018, 04:19:43 PM »
So I went through to the Alberton branch this morning, the wait is frustrating as the people do not want to sit down at their desks and do their work and then will rather attend to other work on their PC's instead of the customers in front of them (it was quiet, not a very long queue at all).

Anyways, big thank you to Kolakidd for this as literally everything you need has been listed nicely. The lady was very impressed that I had everything with me and ready, she asked if I had been here before.

She recommended I do the exporters code as well, it is one extra page then I have that as well should I ever need it - so I did it.
Got my case number and now I just wait for the codes. :D

Thought I'd share my experience.
Amps: 4x 150W into 8ohm (LJM L15D)
DSP: MiniDSP NanoAVR HDA & UMIK
Speakers:DIY Full Range Phillips AD12202 & Speakerplan's X15 on loan
Sub: DIY 12" ported
Headphones: Beyerdynamic DT770 LE

Offline chrisc

  • Trade Count: (+126)
  • AVForums Grandmaster
  • *****
  • Posts: 10,196
  • Total likes: 153
  • Cape Town Hi-Fi Club - get better sound
Re: Applying for a local importer code as an individual
« Reply #13 on: December 25, 2018, 08:29:22 AM »
I noticed on a recent invoice from DHL with the SAD500 form that they entered my importers code number with the last two digits transposed.  No-one (from Customs that is) noticed.  I suppose that they might check it now and then, so this mistake slipped through
Even duct tape can’t fix stupid… but it can muffle the sound